igreen office furniture

A shared services centre office in Kuala Lumpur needs enough well-planned workstations for busy periods, not just enough desks for the total headcount. Plan the seating, shared areas and storage around the teams’ work and how many people are likely to be in the office at the same time.

Key Takeaways

• Start with peak attendance and team activities before deciding how many workstations to provide.
• Plan desk areas, meeting spaces, call spaces, storage and circulation together.
• Choose desks and chairs that suit the work and the people using them.
• Use team zones and shared storage to make a large office easier to navigate.
• Consider modular furniture so the layout can change as teams or work patterns change.

The 2-minute version

1. Map the teams, tasks and busiest office days.
2. Estimate how many people need a workstation at peak attendance.
3. List the support areas, such as meeting rooms, call spaces and storage.
4. Measure the office and test a layout with clear routes between zones.
5. Select furniture that fits the work and can be adjusted if the team changes.

How do you plan office furniture for 100+ staff in Kuala Lumpur?

Begin with the work. A shared services centre may have teams handling calls, finance, administration, customer support or internal operations. Each group can have different needs for focus, collaboration, equipment and storage.

Then estimate peak attendance. A company with more than 100 employees may not need every person in the office every day, while shift patterns or busy periods may bring more people in at once. Use expected attendance to guide workstation planning instead of assuming every employee needs the same setup.

For offices near KL Sentral, Bangsar South, Petaling Jaya or Cyberjaya, the office shape and available facilities will also influence the plan. Check the actual unit dimensions, fixed features and access routes before choosing furniture.

How should you arrange desks for a shared services centre?

Group desks in a way that reflects how teams work, while keeping movement between areas clear. Avoid placing every workstation in one large block if different teams need quiet, collaboration or separate storage.

Consider whether desks are assigned or shared. Assigned desks may suit teams that regularly use the same equipment or materials. Shared desks may suit staff whose attendance varies, provided the company has a clear way to manage shared supplies and personal items.

Plan chair and desk choices together. Staff should be able to adjust their chair and organise the workstation for their tasks. Where the team uses monitors or other equipment, include their placement in the layout review.

What should you check before ordering?

Measure the usable office area and mark doors, columns and fixed building features. Test the proposed layout with the people who will use it, including facilities or administration staff who may need to manage deliveries, storage and room changes.

Check delivery access and installation arrangements with the building management team. For a large shared services office, plan furniture delivery and setup so teams know which areas will be ready for use and when.

Fictional example: a shared services team near KL Sentral

A fictional shared services team near KL Sentral is adding staff across several functions. The facilities team first plans one desk for every employee, then checks which days each team is usually in the office. They adjust the workstation count and add shared meeting space, call areas and storage near the teams that use them.

Lower-carbon choices for your office

• Reuse and re-layout suitable desks, chairs and storage before buying replacements.
• Choose modular furniture that can be rearranged when teams or seating plans change.
• Look for durable furniture that can be repaired and kept in use longer.
• Order quantities based on actual workstation demand and planned office use.
• Ask suppliers for material information and documents for the exact products being considered.
• Ask whether furniture can be taken back, resold, donated or recycled when no longer needed.

For more practical ideas, see Office Furniture Carbon Footprint: A Practical Buyer’s Guide.

What can go wrong?

• Planning only from total headcount can leave some desks unused while busy areas feel crowded.
• Too little storage can lead to files and supplies spreading across desks.
• One layout for every team may not suit different work activities.
• A fixed furniture plan can make later team changes harder to accommodate.

How can iGreen help?

iGreen can assess the site, plan workstation and shared areas, and help select ergonomic chairs, desks and storage for the office. The team supports furniture supply, delivery and installation in Kuala Lumpur and Penang.

Request a site assessment from iGreen.

FAQ

How do you plan a shared services centre office?

Start with team activities and peak attendance, then plan workstations, meeting areas, call spaces, storage and circulation together.

How many desks are needed for 100+ staff?

It depends on how many people are in the office at the same time and whether desks are assigned or shared. Estimate peak attendance before deciding the workstation count.

What office furniture does a shared services centre need?

Common choices include workstations, ergonomic chairs, meeting tables, storage and suitable spaces for calls or focused work. Select them based on the tasks each team does.

Can iGreen help plan seating for a Kuala Lumpur office?

iGreen can help assess the site, plan the layout and select furniture for your team. You can share your requirements through the contact page.

Prepared by iGreen Office Furniture